DocuShare Express is a comprehensive document flow solution, providing expanded document scanning, storage, sharing, and search capabilities. Using this software suite allows you to retrieve data in minimum time, minimize risks of information loss, and decrease document printing costs.
Business Challenge
An electronic document is a main media in a modern office. Appropriate implementation of document management greatly influences productivity and competitiveness of a modern company on the market. Companies need to solve several tasks on their way to implementing document flows:
Saving employees’ time on document search. As shown in practice, employees spend up to 20 % of their time searching for needed electronic documents on their PCs. Even more time is spent on searching for hard copies.
Document sharing. When using conventional office applications, document sharing is very complex. There are shared access and version control issues, and it is hard to trace authorship for a particular version.
Document security and access control are the most important requirements when creating a document flow system.
Document availability any time. It is often needed to access documents from outside the office, e.g., while on a business trip.
Solution implementation costs. Solutions in this class are often very expensive. Thus, the solution implementation cost may multiply initial costs several times. As a result, small companies have to use standard operating system features.
Xerox Solution
Xerox offers an affordable and reliable document management tool.
Saving employees’ time on document search. All documents entering the DocuShare Express system are automatically indexed. Using DocuShare Express together with Xerox multifunctional devices allows fast digitizing of hard copies, providing quick search capabilities (using searchable PDF).
Document sharing. DocuShare Express allows storing document versions. Thus, you may return to a previous version anytime, and determine the author of changes.
Document access control is maintained using an extended permission granting system. Improved security is possible by integrating with centralized access control systems, such as Novell eDirectory and Microsoft Active Directory.
Document availability any time. With outside access to the company network, the DocuShare Express system is always available via a web interface. And all features are supported in this mode.
Solution implementation costs. The DocuShare Express system is installed in just a few clicks. All required components are included with the distribution package.
